From spreadsheets to 120 deliveries a day with no operational friction
DO IT! coordinates pickup and delivery of vehicles for the main Italian long-term rental companies. With Bloomup, manual handling gave way to a full operations platform on Odoo.
handled automatically
connected via dedicated app
with portal access
Odoo apps used
CRM
Sales
Inventory
Accounting
Field Service
Helpdesk
WebsiteThe context
High-intensity operations, every day
DO IT! is the Around group company specialized in vehicle pickup and delivery for long-term rental providers. With 12 drivers and 10+ corporate clients, it runs 120 deliveries a day across the country.
The complexity isn't only volume: each client has its own way to send assignments, its own reporting requirements and different pricing rules. Handling all of it takes precision, speed and traceability — exactly what an Excel sheet can't guarantee at scale.
The challenge
Hours lost every morning before things even started
Daily planning meant manually pulling assignments from external systems, client Excel files and emails, consolidating them and dispatching to drivers. A slow, repetitive process — full of opportunities for things to slip through.
The fallout was incomplete invoices, missed reimbursements and drivers getting updates by phone or text. No real-time visibility — for internal coordination or for clients.
What wasn't working
- Hours of work every morning to plan deliveries in Excel
- Assignments flowing in from different systems, with no single point of control
- Incomplete invoices: reimbursements and extras lost in manual handling
- Drivers without digital tools: updates by phone and text
- Clients with no visibility on the status of their deliveries
The solution
A tailor-made operations platform
Bloomup designed and built on Odoo 18 an ecosystem of interconnected modules, each solving a specific piece of the DO IT operational flow.
Unified operations management
A central data model on Odoo for every delivery: vehicle, driver, client, price, km, extra costs — all in one place.
Automatic assignment sync
Assignments coming from client systems are imported into Odoo automatically, multiple times a day, with no manual input.
AI-powered Excel import
For clients sending non-standard Excel files, an AI-powered wizard maps columns automatically and creates the deliveries.
Real-time driver app
Each driver sees only their own assignments for the day, updates them on the go and attaches photos of expenses and receipts.
Automatic mileage
Google Routes API integration: distance and duration estimated automatically for every delivery, used for tiered pricing.
Leak-free invoicing
Every billable event is tracked. Customer invoicing starts from a complete, verified list, with configurable markup.
Customer portal
Rental companies log into a dedicated portal to see delivery status, submit new assignments and access documentation.
The results
Frictionless operations, leak-free invoicing
From morning planning to month-end close, every step now lives in Odoo.
120
deliveries a day processed automatically
previously they took hours of manual planning
0
lost invoicing items
every cost and reimbursement is tracked the moment it's generated
10+
clients connected to the portal
real-time visibility on their deliveries
What changed in practice
- Daily planning went from hours to a few minutes
- Drivers get assignments straight on the app — no phone calls
- Mileage is computed automatically for every delivery
- Invoices are generated from a complete, verified list
- Clients have self-service visibility on their deliveries
Got a similar challenge?
Every repetitive manual task is a process Odoo can run for you.
Tell us about your operational flow. On a 30-minute call we'll figure out together where Odoo can move the needle.