From spreadsheets to 120 deliveries a day with no operational friction
DO IT! coordinates pickup and delivery of vehicles for the main Italian long-term rental companies. With Bloomup it replaced manual handling with a full operational platform on Odoo.
handled automatically
connected via dedicated app
with portal access
Odoo apps used
CRM
Sales
Inventory
Accounting
Field Service
Helpdesk
WebsiteThe context
High-intensity operations, every day
DO IT! is the Around group company specialized in vehicle pickup and delivery for long-term rental providers. With 12 drivers and 10+ corporate clients, it handles 120 deliveries a day distributed across the country.
Complexity isn't only volume: each client has its own ways to send assignments, its own reporting requirements and different pricing rules. Handling all of this needs precision, speed and traceability — exactly what an Excel sheet can't guarantee at scale.
The challenge
Every morning, hours lost before even starting
Daily planning required manually collecting assignments from external systems, client Excel files and emails, consolidating them and dispatching them to drivers. A slow, repetitive process — and full of opportunities for things to fall through the cracks.
The result was incomplete invoices, missed reimbursements and drivers getting updates by phone or text. No real-time visibility, neither for internal coordination nor for clients.
What wasn't working
- Hours of work every morning to plan deliveries in Excel
- Assignments coming from different systems, with no single point of control
- Incomplete invoices: reimbursements and extra costs got lost in manual handling
- Drivers without digital tools: updates via phone and texts
- Clients with no visibility on the status of their deliveries
The solution
A tailor-made operational platform
Bloomup designed and built on Odoo 18 an ecosystem of interconnected modules, each solving a specific problem in the DO IT operational flow.
Unified operations management
A central data model on Odoo for every delivery: vehicle, driver, client, price, km, extra costs — all in one place.
Automatic assignment sync
Assignments coming from client systems are imported into Odoo automatically, multiple times per day, with no manual input.
AI-powered Excel import
For clients sending non-standard Excel files, a wizard with AI maps columns automatically and creates the deliveries.
Real-time driver app
Each driver sees only their own daily assignments, can update them on the go and attach photos of expenses and receipts.
Automatic mileage
Integration with Google Routes API: distance and duration estimated automatically for every delivery, used for tiered pricing.
Invoicing with no leaks
Every billable event is tracked. Customer invoice generation starts from a complete, verified list, with configurable markup.
Customer portal
Rental companies access a dedicated portal to see the status of their deliveries, submit new assignments and consult documentation.
The results
Frictionless operations, leak-free invoicing
From morning planning to month-end close, every step of the process is now managed in Odoo.
120
deliveries a day processed automatically
previously they required hours of manual planning
0
lost invoicing items
every cost and reimbursement is tracked from the moment it's generated
10+
clients connected to the portal
real-time visibility on their deliveries
What concretely changed
- Daily planning goes from hours to a few minutes
- Drivers receive their assignments directly on the app, no phone calls
- Mileage is computed automatically for every delivery
- Invoices are generated from a complete, verified list
- Clients have autonomous visibility on their deliveries
Have a similar challenge?
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